SHRLO is launching a new venue booking system for Common Room 4 (G/F, UG Hall II) and Common Room 5+6 (1/F, UG Hall VI). SU - Affiliated Societies (SU), SSA Recognized Projects (SSARP) and Department-Associated Groups (DAG) may submit their booking applications before the Date of Use on or after 2 September 2024 via the following link: https://shbs.ust.hk/wdb/app.
There are two application types, while the endorsement and approval paths will remain the same as the current ones:
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SU - Affiliated Societies (SU) / SSA Recognized Projects (SSARP):
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Login via (a) project accounts (SU - Affiliated Societies) or (b) registered student accounts (SSA Recognized Projects).
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Endorsement/Approval Path:
Submit application > Student Support & Activities Team (SSA) endorsement > Student Housing and Residential Life Office (SHRLO) approval.
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Department-Associated Groups (DAG):
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Login via registered student accounts.
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Endorsement/Approval Path:
Submit application > Sponsor Department endorsement > Student Support & Activities Team (SSA) endorsement > SHRLO approval.
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Once your booking is approved, designated users will be able to access the smart lock of Common Room 4 or Common Room 5+6 using their HKUST Card or the HKUST QR Code app. For your convenience, here is the link to the HKUST QR Code app: UST Smart Door Access Control System | Information Technology Services Center.
The booking system is synchronized with the Student Organization Information System (SOIS), and the on-list ex-co members will be pre-filled in the "Access Logs" column of the application, facilitating smart lock access if the application is approved. Applicants can also manually edit and add other students to this column if needed.
Please find the User Manual for detailed instructions here.