Composition of Hall Affairs and Operations Committee

Chair:

Residence Master (core member)

·  Nominated by DST, one-year term, no more than two consecutive terms

·  Elected internally by the core members during the initial administrative meeting (before the start of a new Residential Year)

Members:

Residence Master (core member)

·  Nominated by DST, one-year term, renewable

Residence Master (core member)

·  Nominated by DST, one-year term, renewable

Staff familiar with housing issues (core member)

·  Nominated by SHRLO, one-year term, renewable

UG Representative (student member)

·  Nominated by RM (other than those core members) or SHRLO (if needed)

·  Hall resident, one-year term, renewable

·  Selected by the core members during the initial administrative meeting

·  Those not selected will serve as alternates for appeal cases

PG Representative (student member)

·  Nominated by RM (other than those core members) or SHRLO (if needed)

·  Hall resident or hall tutor, one-year term, renewable

·  Selected by the core members during the initial administrative meeting

·  Those not selected will serve as alternates for appeal cases

Secretary:

Staff

·  Nominated by SHRLO, one-year term, renewable

 

 

APPEAL HANDLING PROCEDURE

  • Each of the five Committee members has one vote and the Chair will facilitate the deliberation process and vote only when there is a tie due to abstained votes from members. The Secretary has no vote.
  • A Committee member is not eligible to vote when he/she has a conflict of interest and the Chair can nominate a corresponding person to replace this member if needed. If the Chair is excused, another core member will be elected to serve in that capacity temporarily.
  • A decision is reached when there is a majority vote and a quorum of more than 50% of voting members.
  • The decision should be based on objective, fair, and complete assessment of information and evidence.
  • The Committee will provide suggestions for improvement after an appeal case review, if needed
  • The Committee will provide guidance for further hall rules/penalties interpretation and revised documentations, if needed.

 

 

Summary of past cases handled by HAOC